Finance Manager

$70,000 - $90,000 yearly
  • P&P Co.
  • Remote
  • Jul 18, 2022
Full time Accounting/Finance

Job Description

Finance Manager

The Finance Manager thrives in a dynamic atmosphere and is committed to managing P&P Co.’s financial resources to support long-term growth and profitability goals. You will be responsible for the day-to-day management of the agency’s financial assets. From the management of cash flow to working on financial projections, your role will focus on providing agency leadership with a clear idea of where we are and where we are projected to go. Proactive communication is absolutely critical, so keeping a keen eye on income, expenses, and profitability are primary objectives in this role. You will need to be able to enforce adherence to internal quality controls, client-directed controls, and make ongoing recommendations for process improvements, but must also understand the nature/needs within an agency environment while remaining flexible and open to change. This is a permanently remote position for a full-time W2 employee, please submit your resume as a PDF.

Accounts Payable & Accounts Receivable (AP/AR)

  • Manages the timely and efficient distribution of accurate client invoices, making necessary system/document updates
  • Maintains, and references, the latest client contracts
  • Tracks billing schedules per the terms of the agreements
  • Establishes and maintains relationships with client-side Accounts Payable team(s), monitors aging reports and manages collection efforts for delinquent accounts
  • Creates and communicates AP/AR processes to the internal team, clients, and vendors to avoid over-investing or working on projects without payment or contracts in place
  • Manages agency payments of bills effectively, maintaining cash flow and positive relationships with vendors
  • Processes employee expense reports bi-weekly with payroll, and ensures timely reimbursement
  • Monitors/processes and manages company credit cards
  • Audits charges and confirms they are linked to the correct projects in the system
  • Partner with team members and credit card agents to resolve questions/issues
  • Completes monthly bank reconciliations

Financial Forecasting & Reporting

  • Maintains financial reporting tools and utilizes agency project management software (Workamajig) to provide leadership with regular financial health updates
  • Provides weekly, monthly, quarterly and annual reports to agency leadership
  • Conducts weekly and monthly department profitability reviews with leadership
  • Maintains updated weekly, monthly and annual forecasting reports by partnering with Operations and Brand Management
  • Proactively partners with new business team (Principal, Sr. Ops Director, and Brand) to ensure client prospects are captured in projections
  • Maintains regular communications with Brand Manager to ensure updates are made to forecast as timelines and budgets change
  • Supports Sr. Operations Director in establishing and monitoring department/employee goals and budgets, based on salaries and overhead expenses
  • Participates in monthly review of project/client profitability with Operations team and Partners
  • Presents proactive solutions for profitability management
  • Provides insights to the new business team on profitable project-types and business lines to inform sales efforts for both organic and new business opportunities
  • Collaborates with teams to ensure agency processes are supported by financial data and that processes are consistently integrated into workflows

Payroll, Rates & Budget Management

  • Processes bi-weekly employee payroll and routes for review
  • Creates quarterly and annual department budgets
  • Provides monthly reporting on budget vs. actuals
  • Provides insight to leadership on how each department is performing with regard to profitability and educates them on how funds should be utilized
  • Develops and monitors internal agency budgets and communicates status to agency leadership on a monthly basis
  • Partners with teams to problem-solve on budget and financial opportunities to maintain overall health
  • Partners with Operations to monitor agency rates/pricing on a quarterly basis and make recommendations to agency leadership on rate updates based on added staff, raises and overall operating costs
  • Creates and maintains rate sheets/communicates required updates
  • Works with various teams to ensure new/updated rates are shared in a consistent and clear manner and that all estimate/invoice templates are updated accordingly

Requirements

  • 5+ years of experience in agency or marketing department accounting
  • Bachelor’s Degree in Finance/Accounting or equivalent experience
  • Experience with Workamajig and Quickbooks
  • High level of professionalism and confidentiality when dealing with private/personal client and employee information
  • Someone who holds high expectations of themselves and is always seeking self-improvement
  • Professional demeanor with a commitment to quality and doing the right thing for the right reason
  • The ability to embrace change in a dynamic environment and bring passion to each opportunity
  • An eye on the future and proactively seeks opportunity and solutions for the agency’s success
  • A team-oriented partner who supports peers when needed
  • A generous, resilient, open communicator who shares their point of view with a positive attitude and facts-first approach
  • An individual who takes ownership of their own role, while celebrating success and recognizing other members of the agency

Desired Skills

  • VAT experience
  • Experience working with international vendors and clients
  • Tax experience/experiencing working with an outside accounting firm

P&P Co. is a branding and customer experience agency specializing in the development of retail concepts and branded environments. We partner with clients to deliver a holistic consumer experience via architecture, retail goods, visual merchandising and in-store marketing strategies. We propel brands forward and convert consumers.

OUR VALUES

  • Fair - We’re open and honest communicators who lack ego and attitude (no jerks). We value our partners and treat our clients, vendors and teammates fairly, and with respect.
  • Responsible - We deliver on our promises. We're relentlessly persistent and hold ourselves to a high standard. We take pride in our work and take responsibility for results. We own it.
  • Resourceful - We're resourceful, proactive and creative in our approach, offering solutions as challenges arise and approaching opportunities for improvement with an open mind and positive attitude.
  • Persistent - We consistently seek ways to grow professionally and personally. We take opportunities to be inspired, improve at our craft and expand our minds, while meeting (and exceeding) expectations.
  • Agile - We recognize that the only constant is change, and we embrace it. We realize that there's always room for improvement and we remain open to feedback.
  • Thoughtful - We realize that the best visions mean nothing without the ability to execute. We also realize that the best ideas can come from anywhere, and welcome the suggestions of others.

Design + Process = Solutions

Workamajig Experience Preferred

Yes