Accounting Support Specialist

  • North Events
  • Remote (USA)
  • Jan 18, 2022
Freelance Accounting/Finance

Job Description

The Accounting Support Specialists manages the financial transactions and provides project and division support for North Events, the event division of North Travel. This role is remote and averages 300 hours per year. 

Reports: Director of Events

Works with: Owner, VP, and Project Managers

 Responsibilities:

 Project Support

  • Review client Statements of Work (SOW)
  • Review supplier and freelance contracts – ensure their information is accurate in Workamajig
  • Review projects and files in Workamajig for accuracy
  • Add, review and report costs on projects
  • Ensure all files and project information is accurate before closing projects
  • Apply specific billing compliance for various clients
  • Prepare client invoicing and apply client payments against projects
  • Bill clients through their specific billing portals
  • Confirm tracked data such a commission and distributions on projects
  • Adjust and correct project billing entries
  • Review project expenses for correct GL accounts
  • Assess current accounting operations, offering recommendations for improvement and implementing new processes
  • Add freelance expenses to Workamajig
  • Ensure freelance/suppliers/vendors are paid
  • Review employee expenses for processing and reimbursement
  • Engage with freelancers during onboarding/similar process for other suppliers if needed
    • Send welcome letter
    • Setup in Workamajig
    • NDA
    • Non-compete
    • W9

Finance Support

  • Review Workamajig accounting information to ensure proper setup
  • Month end data entry, review, and posting
  • Process credit card transactions and correct as needed
  • Manage all North Events financials and reporting
  • Build custom reports
  • Add, edit global lists for GL, expense, purchasing, and billing
  • Enter and post vendor invoices and payments
  • Enter new vendors and obtain needed tax documents
  • Error check and coordinate with North Travel bookkeeping for any discrepancies
  • Calendar year financial review and reporting
  • Year-end data entry, review, reporting and coordination with North Travel finance

Workamajig Support

  • Custom build reports with Workamajig data sets - confirm accuracy and troubleshoot as necessary
  • Connect with Workamajig tech support regarding software errors/questions when necessary
  • Oversee employee trainings with Workamajig
  • Import software data as needed
  • New employee setup in system
  • New vendor setup in system

 Preferred Skills and Experience:

  • Experience in an agency setting
  • Experience with Workamajig
  • Strong attention to details and data accuracy

Workamajig Experience Preferred

Yes