Staff Accountant and Office Manager

$60,000 - $70,000 yearly
  • Able&Co.
  • Raleigh, NC, USA
  • Nov 21, 2021
Full time Office Manager AP/AR Accounting/Finance

Job Description

The Staff Accountant/Office Manager position manages the financial transactions of the company on a daily, weekly and annual basis. This includes recording financial transactions, managing accounts payable and accounts receivable, reconciling bank statements and completing annual tax forms. The Staff Accountant/Office Manager will also be responsible for office administrative duties.

Financial Duties:
• Learn and become proficient in Workamajig software
• Review the set up of Workamajig accounting information to ensure proper setup
• Assist with data entry to get Workamajig software up-to-date with financial information
• Follow company bookkeeping policies and procedures and help identify more efficient procedures
where needed
• Maintain the company’s chart of accounts
• Record day-to-day transactions including:
- Generate client invoices
- Enter vendor bills
- Receive payments & deposits
- Generate bill payments/checks
- Create purchase orders
• Prepare weekly reports including:
- Weekly invoice reports by AE
- Investigate all problem vendor inquiries
- Balance sheet, income statement
• Monthly duties including:
- Reconciliation of all credit cards & accounts
- Consolidates billing information when a job is closed
- Issues retainers & media end-of-month invoices to clients
- Issue statements/aging reports to all customers with balances & follow up on
all collections
• Perform job costs as required
• Managing A/P and A/R to ensure strong relationships with vendors/suppliers and timely payments from customers
• Run payroll two times a month and pay monthly sales tax and payroll tax as well as the required quarterly/annual reporting
• Management of monthly budget and report monthly reconciliation to dept. managers
• Administer all benefit & insurance-related areas including company-funded benefit programs i.e., vacations, insurance and Simple IRA plan
• Track PTO

Reporting Duties:
• Prepare weekly reports as required by managers
• Prepare Monthly Report Card Analysis Report
• Provide financial summary reports to the president on a monthly basis, including:
- Profit & Loss statement for the month and year-to-date
- Profit & Loss statement versus the previous year
- Budget vs. Actual
- Statement of cash flow for the month and for year to date
• Provide additional financial reports as needed by the business
• Prepare spreadsheets for cost analysis as needed by managers

Office Admin Duties:
• Order office supplies and track inventory and monthly supply budget
• Oversee company calendar of events and meetings
• Coordinate office cleaning, regular maintenance of HVAC and all equipment
• Answer main phone line and direct calls as appropriate
• Other admin duties as needed

Workamajig Experience Preferred