Billing Coordinator

$40,000 - $50,000 yearly
  • Confidential
  • Chicago, IL, USA
  • Oct 07, 2020
Full time AP/AR Accounting/Finance

Job Description

A problem-solver, go-getter from the start, the Billing Coordinator will support the Finance Team in taking ownership of remitting and collecting all outstanding receivable accounts. The Billing Coordinator should already possess knowledge of billing and collection procedures. With great attention to detail and an analytical mind, you understand the importance of communication skills and that customer relations are always top of mind. The goal is to ensure the company charges its customers appropriately and collects payments in a timely manner.


The Role: 

  • Manage and streamline all billing, collections & client PO’s
  • Ensure accurate and timely submission of invoices and collections
  • Use effective analytical skills to identify and address discrepancies or unresolved issues while working with the appropriate party for resolution
  • Adhere to all client-specific MSA billing requirements (payment terms, discount arrangements, reimbursement policies, etc)
  • Produce and present all internal & external client reporting to the team
  • Maintain and update the revenue forecasting document for the team (specifically the Billed/Accrued YTD for all active projects)
  • Field questions and provide solutions to Account Management with succinct communication and proper due diligence 
  • Work directly with clients to resolve all issues and questions related to billing and collections
  • Assist & support audit teams in verifying all billing related matters


Skills & Requirements

  • Application of best practices in all areas
  • Prioritization and Organization
  • Strong analytical skills and attention to detail; Strong problem-solving skills
  • Sense of urgency / time management
  • Accuracy and Timeliness
  • Strong oral, written communication, and interpersonal skills
  • Ability to work autonomously and demonstrate initiative
  • Ability to identify and implement agency changes while keeping in mind the business needs and vision
  • Strong follow-through
  • Proactively takes actions
  • Tact, discretion, and respect for confidentiality
  • Team player/support role cross-departmentally



  • The completion of a high school diploma or associates degree
  • Working knowledge and experience in a billing role
  • Ability to go onsite, as needed




We are an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

Workamajig Experience Preferred