Budget Coordinator

$50,000 - $60,000 yearly
  • BFG Marketing
  • New York, NY, USA
  • Feb 06, 2019
Full time AP/AR Accounting/Finance Project Manager

Job Description

The Budget Coordinator is responsible for supporting the Senior Budget Manager in maintaining and reporting on the portfolio of Experiential Marketing project budgets. The focus of the Budget Coordinator is to assist with the coordination of project budgets, ensure completeness and accuracy of the project’s recorded transactions, accurately record transactions through data entry and uploads to the project management system and assist in the analysis and reporting regarding the project’s financial health.

This position requires a hands-on detail-oriented individual with strong data entry and organizational skills. The successful candidate will have the ability to work independently and effectively communicate within a multi office environment. This role requires interaction with managers and staff from various project teams.

Essential Job Duties and Skills:

  • Manage and obtain external agency staffing invoices including monthly statements
  • Review and ensure timeliness and accuracy of all budget transactions.
  • Manage 3rd party debit cards (Comdata).
  • Data entry in accordance with specific budget parameters.
  • Research discrepancies, follow up with vendors and internal teams.  
  • Collect, prepare, review and analyze expense reports and receipts for Managing Director.
  • Assist the procurement team with vendor contract documentation including the W9, COI, agreements, and other as necessary.
  • Prepare and distribute credit card statements to field team users.
  • Upload, enter and ensure accuracy of credit card entries in accordance with client expense policies and accounting deadlines.
  • Provide credit card exception report to Finance.
  • Provide necessary transaction data as requested by the project teams.
  • Facilitate, monitor and track open purchase orders.
  • Coordinate check requests including the preparation of weekly cash projection worksheets.
  • Meet all accounting and finance directed deadlines.
  • Reconciling and proper coding of invoices.
  • Work closely with multiple project managers and project teams including project kick-off and team meetings, as necessary.
  • Demonstrate strong Excel skills.


Other Job Requirements:

  • Minimum 1-2 years of previous accounting and data entry experience.
  • College degree preferred.
  • Experience with Workamajig or a similar project management system preferred.
  • Detail-oriented individual with strong organizational skills.
  • Possess solid mathematical aptitude.
  • Ability to think analytically and solve problems.
  • Ability to gather and interpret relevant data and information.
  • Possess strong verbal and written communication skills.
  • Maintains a high level of professionalism and confidentiality.
  • Regular and reliable attendance and strict punctuality are required.
  • Follow all standard agency policies and procedures.
  • Proficiency with MS Office products including Excel, Word and Outlook.
  • An attitude and commitment to being an active participant on multiple teams.

Workamajig Experience Preferred