Bookkeeper/Office Manager

$32,000 - $35,000 yearly
  • Able&Co
  • Raleigh, NC, USA
  • May 07, 2018
Full time Office Manager Receptionist HR AP/AR Accounting/Finance

Job Description

Job Description:  The Bookkeeper/Office Manager position manages the financial transactions of the company on a daily, weekly and annual basis. This includes recording financial transactions, managing accounts payable and accounts receivable, reconciling bank statements and completion of annual tax forms. The Bookkeeper/Office Admin will also be responsible for office administrative duties. 

Financial Duties:

Learn and become proficient in Workamajig software

Review the set up of Workamajig accounting information to ensure proper set up

Assist with data entry to get Workamajig software up-to-date with financial information

Follow company bookkeeping policies and procedures and help identify more efficient procedures where needed

Maintain the company’s chart of accounts

Record day-to-day transactions including:- Generate client invoices- Enter vendor bills- Receive payments & deposits- Generate bill payments/checks- Create purchase orders

Prepare weekly reports including:- Weekly invoice reports by AE- Investigate all problem vendor inquiries- Balance sheet, income statement

Monthly duties including:- Reconciliation of all credit cards & accounts- Consolidates billing information when a job is closed- Issues retainers & media end-of-month invoices to clients- Issue statements/aging reports to all customers with balances & follow up on all collections

Perform job costs as required

Managing A/P and A/R to ensure strong relationships with vendors/suppliers and timely payments from customers

Run payroll two times a month and pay monthly sales tax and payroll tax as well as the required quarterly/annual reporting

Management of monthly budget and report monthly reconciliation to dept. managers

Administer all benefit & insurance related areas including company-funded benefit programs i.e., vacations, insurance and Simple IRA plan

Track vacation & sick time

Reporting Duties:

Prepare weekly reports as required by managers

Prepare Monthly Report Card Analysis Report

Provide financial summary reports to the president on a monthly basis, including:- Profit & Loss statement for the month and year-to-date- Profit & Loss statement versus previous year- Budget vs. Actual- Statement of cash flow for the month and for year to date

Provide additional financial reports as needed by the business

Prepare spreadsheets for cost analysis as needed by managers

Office Admin Duties:

Order office supplies and track inventory and monthly supply budget

Oversee company calendar of events and meetings

Coordinate office cleaning, regular maintenance of HVAC and all equipment

Answer main phone line and direct calls as appropriate

Other admin duties as needed

Workamajig Experience Preferred