LAVIDGE

SUMMARY

Primary responsibilities of the Junior Accountant are to provide financial and clerical support to the Accounting team:

PRIMARY JOB RESPONSIBILITIES

 Accounts Payable

  • Audit and process all vendor invoices, expense reports, and payment requests with attention to detail and understanding of the entire payables process
  • Ensure expense reports are consistent with company policy – alert Controller to any discrepancies
  • Monthly reconciliations of all insurance invoices
  • Audit and process credit card bills
  • Track expenses by category and prepare monthly report
  • Research and respond to vendor questions
  • Maintain A/P files and supporting documentation
  • Work closely with various internal teams in processing Purchase Orders, payroll invoices and miscellaneous payables
  • Reconcile company credit card statement and receipts, distribute job costs to producers to actualize
  • Conduct monthly review of GL expense accounts; verify vendor invoices were entered/posted correctly in G/L
  • Monthly reconciliation of media billing and corresponding AP invoices. Investigate and resolve variances

Accounts Receivable

  • Record all cash receipts
  • Monitor customer account details for non-payments, delayed payments or other irregularities
    • Research and resolve payment discrepancies

Banking and Cash

  • Prepare daily cash report
  • Prepare monthly reconciliations of bank accounts
  • Prepares all bank deposits and inter-account bank transfers as directed by management
  • Process all credit card payments
  • Petty cash tracking and reconciliation

 Other

  • Ability to work well with other departments and ensure that accounting guidelines are followed and deadlines are met
  • Meet departmental expectations/deadlines
  • Perform departmental administrative tasks as needed
  • Protect organization’s value by keeping information confidential

 

 

REQUIRED EDUCATION AND SKILLS

  • Bachelor's degree in Accounting is REQUIRED
  • 2+ years of experience in Accounts Payable
  • Familiarity with Accounts Receivable and collections
  • Extremely proficient in Excel (will be tested) and Word
  • Knowledge of Workamjig a plus but not required
  • Ability to maintain highest levels of confidentiality
  • Knowledge of commonly-used concepts, practices, and procedures within Accounting & Finance
  • Reliable and organized individual with ability to pay close attention to details and problem solving skills
  • Must be proactive and deadline-oriented
  • Must be a perfectionist by nature, with no tolerance for financial sloppiness
  • Team player willing to communicate issues and potential solutions
  • Must be able to work in a fast-paced work environment

Must have excellent work habits, including a willingness to work the hours necessary to get the job done, especially when important deadlines cause greater than normal departmental pressures.