1 Accounting/Finance jobs

Job Description:   The Bookkeeper/Office Manager position manages the financial transactions of the company on a daily, weekly and annual basis. This includes recording financial transactions, managing accounts payable and accounts receivable, reconciling bank statements and completion of annual tax forms. The Bookkeeper/Office Admin will also be responsible for office administrative duties.  Financial Duties:  Learn and become proficient in Workamajig software  Review the set up of Workamajig accounting information to ensure proper set up  Assist with data entry to get Workamajig software up-to-date with financial information  Follow company bookkeeping policies and procedures and help identify more efficient procedures where needed  Maintain the company’s chart of accounts  Record day-to-day transactions including:- Generate client invoices- Enter vendor bills- Receive payments & deposits- Generate bill payments/checks- Create purchase orders  Prepare weekly reports including:- Weekly invoice reports by AE- Investigate all problem vendor inquiries- Balance sheet, income statement  Monthly duties including:- Reconciliation of all credit cards & accounts- Consolidates billing information when a job is closed- Issues retainers & media end-of-month invoices to clients- Issue statements/aging reports to all customers with balances & follow up on all collections  Perform job costs as required  Managing A/P and A/R to ensure strong relationships with vendors/suppliers and timely payments from customers  Run payroll two times a month and pay monthly sales tax and payroll tax as well as the required quarterly/annual reporting  Management of monthly budget and report monthly reconciliation to dept. managers  Administer all benefit & insurance related areas including company-funded benefit programs i.e., vacations, insurance and Simple IRA plan  Track vacation & sick time Reporting Duties:  Prepare weekly reports as required by managers  Prepare Monthly Report Card Analysis Report  Provide financial summary reports to the president on a monthly basis, including:- Profit & Loss statement for the month and year-to-date- Profit & Loss statement versus previous year- Budget vs. Actual- Statement of cash flow for the month and for year to date  Provide additional financial reports as needed by the business  Prepare spreadsheets for cost analysis as needed by managers Office Admin Duties:  Order office supplies and track inventory and monthly supply budget  Oversee company calendar of events and meetings  Coordinate office cleaning, regular maintenance of HVAC and all equipment  Answer main phone line and direct calls as appropriate  Other admin duties as needed